Job Description

Talis Group’s client is a global leader in industrial construction, engineering, and equipment manufacturing, providing turnkey solutions for piping systems, fabrication, containers, and on-site installation. Their Jeffersonville, Indiana facility is seeking an experienced Office Manager to support daily office operations, payroll, assist with HR administration while supporting project documentation, logistics, and vendor coordination – ensuring clear communication between field crews, management, vendors, and subcontractors.

This is a full-time, direct hire position, with a salary range of $60k-$75k (based on experience) plus full benefits. Hours are Monday-Friday, onsite.

Highlighted Duties:

• Manage day-to-day office operations and serve as the primary administrative point of contact for project teams.
• Process payroll and maintain accurate employee timesheets, attendance, & labor reports.
• Oversee onboarding and HR support, including new hire paperwork, and orientations. 
• Maintain accurate & organized project documentation, permits, and safety training records.
• Track and update subcontractor COIs, W-9s, and access badges for project sites, and certifications.
• Prepare and process RFI’s (Request for Information), submittals, Purchase Orders, change orders, and invoices.
• Support budget tracking, expense reporting, and financial reconciliations.
• Support scheduling, logistics coordination, and communication between project managers, vendors, and field personnel.
• Draft and distribute meeting minutes, correspondence, and project updates.
• Order office and field supplies and perform other various tasks as needed.

Highlighted Requirements:

• 3+ year’s of administrative experience in construction, industrial, or manufacturing environments.
• Strong proficiency in Microsoft Office Suite (Word and Excel required.) 
• Experience processing payroll and supporting HR functions (onboarding and compliance.)
• Experience using Procore, Bluebeam, ProjectSight or similar project/document management systems.
• Excellent organizational, time management, and multi-tasking abilities.
• Strong written and verbal communication skills, with high attention to detail.
• Ability to thrive in a fast-paced, deadline-driven environment.

 
This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties, or requirements.

Talis Group is an equal opportunity employer. All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.

YOU MUST BE LOOKING FOR A NEW JOB! These are several of the positions we're hiring. Please review the details and Apply if you fit most of the skills. Check your email often for an invitation to Interview with us if we feel your skills match what we are seeking. (See all jobs at Talisgroup.com) Talis Group has been around over two decades assisting companies in their hiring function. We really dig into your resume to get to know your many skills and experiences and the type of position you seek. With us, you can get the inside scoop on company culture, etc. Check out these jobs!

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