Job Description

POSITION OVERVIEW:

The Human Resources Administrator supports the various functions of the Human Resources Department. Specifically, recruitment, onboarding, file management, unemployment, payroll, and supports the Director of Human Resources as required. This position also assists other City Department Heads as it relates to Human Resources. The Human Resources Administrator is exposed to all aspects of the Human Resources Department and works closely with the Director but may be assigned to specific functional areas of the

organization or department, as determined by the Director of Human Resources. This position requires an elevated level of professionalism, confidentiality, and superior customer service skills.

  ESSENTIAL FUNCTIONS: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Administers the City’s recruitment and hiring efforts in conjunction with our DEI Director, including but not limited to, creating, reviewing, and posting job announcements, placing ads, processing
• applications, scheduling interviews for all candidates and panelists, posting applications, maintaining the Applicant Tracking system; and communicates with candidates not selected.
• Adds new employees and input paperwork to the Employee Master worksheet.
• Tracks all PAF’s and verifies implementation with Payroll Department.
• Assist the Director of HR on payroll issues as directed.
• Produces monthly notifications on all new hires, promotions, transfers, and retirements to the HR Director, Mayor, COS, and City Clerk.
• Assists in the development and maintenance of all job descriptions.
• Confirms open positions via the Department Heads and Director of Human Resources.
• Administer/Coordinate municipal compensation and classification plans and as directed; may conduct salary and/or benefit surveys within the labor market to determine competitive wage and benefit rates.
• Reviews education and experience of internal and external comparable positions to prepare a comparable hiring recommendation when City is preparing to make an offer to a candidate.
• Works in conjunction with the Department on the Onboarding process.
• Maintain DUA records as requested.
• In the absence of the Director of HR, act as City representative for DUA hearings as needed.
• Responsible for ensuring the accuracy of information on the Personnel Change forms.
• Assists Director of HR with all federal and state compliance and reporting as directed.
• Respond to third party requests for background checks, verification of employment.
• Back up for the Benefit Administrator regarding responding to all initial requests of Worker’s
• Compensation and 111F ILD for City to include intake of incidents and notifying TPA for accurate processing. Assist TPA as needed.
• Works with the Benefit Administrator and other members of the department as needed or directed.
• Meets regularly with the Director of Human Resources on all personnel matters.
• Will be assigned to coordinate and manage special projects for the department.

MINIMUM QUALIFICATIONS: Any equivalent combination of the below-listed education, training, certification,and experience is qualifying.

High School diploma or equivalent with 3 years of benefits administration, human resources, or other related experience

Beneficial:

Associate Degree or higher with experience in benefit administration, general human resources functions, or other related experience.

Municipal experience.

Advanced Excel Experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of laws, terminology, and practices related to benefits and leave administration, and
• protected medical and personal information; office administration, equipment, and systems; financial recordkeeping; email, word processing, and spreadsheet applications; and electronic and physical
• records management.
• Effective communication, analytical, data processing, recordkeeping, organizational, personal computer, and problem-solving skills with aptitude for numbers and details.
• Ability to explain information, including procedures and regulations, clearly and concisely; prepare and analyze records, data, and reports and maintain related systems; maintain accuracy and
• effectiveness with regular interruptions; read and interpret benefit plan and insurance policy documents; plan and prioritize work; multi-task; meet deadlines; work independently; be self-
• motivated; communicate effectively with tact and discretion; maintain confidentiality; maintain good public relations and effective collaborative working relationships; respond in a courteous and professional manner; and work with diverse groups.

PHYSICAL & ENVIRONMENTAL WORKING CONDITIONS: The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.
Performs administrative work in an office environment. Sits or stands, with intermittent periods of stooping and walking. May be required to move objects such as files, boxes of paper, office supplies, and office equipment weighing up to 30 lbs. Applies motor skills to move objects, file, and sort documents, and use
office equipment such as telephones and computers. Routinely reads documents for general understanding and analytical purposes, including handwriting, forms, and reviews detailed information displayed on a
computer screen.

CONFIDENTIALITY:
5.1. The employee has broad or extensive access to inter-departmental confidential information requiring a high level of discretion in interactions, attention to detail in handling records, and responsibility for establishing and maintaining secure system

JUDGMENT AND COMPLEXITY:
3.2. The work requires examining, analyzing, and evaluating facts and circumstances surrounding individual problems, situations, or transactions and determining actions to be taken within the limits of standard or
accepted practices.

NATURE AND PURPOSE OF CONTACTS:
4.4. Contacts are primarily with co-workers, state agencies, school and city employees, and the public. Interactions involve frequent tactful explanation, discussion, or interpretation of practices, procedures,
regulations, or guidelines to render service, plan or coordinate work efforts, resolve operating problems, or assist dissatisfied customers.

SUPERVISION RECEIVED: Works under the general direction of the Director of Human Resources, Mayor, or designee.
1.5. SPECIALIST: The employee plans and prioritizes the work independently in accordance with standard practices and previous training and is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines, and priorities. Technical and policy problems or changes in procedures are discussed with the supervisor.

DEPARTMENT : Department of Human Resources Posting HOURS OF WORK : Full-time (35 hours/week) Monday, Tuesday, and Thursday 8:30 AM – 4:30 PM; Wednesday 8:30 AM – 7:30 PM; Friday 8:30 AM – 12:30 PM. SALARY : Non-Union CAF 8 ($1,266.83- $1,398.81/Week)

ADDRESS ALL COVER LETTERS AND RESUMES TO

Human Resources Department

City of Medford – Room 204

85 George P. Hassett Drive

Medford, MA 02155

 

Or send a cover letter and resume with the job title in the subject line to jobs@medford-ma.gov

 

For the posting, please visit the City of Medford's website –

 

The City of Medford is an Equal Opportunity/Affirmative Action/504 Employer. Residents of the City of Medford, Women, People of Color, Veterans, and Persons with Disabilities are encouraged to apply.

Job Tags

Full time, Work at office,

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